pursuant to Articles 12, 13, and 14 of Regulation 2016/679/EU
TECNOBODY S.P.A. (hereinafter "Data Controller"), Tax Code - VAT
Number 02323900163, represented by its legal representative, Mr.
Alessandro Carminati, with its registered and operational office
located at Via Lodi 10, Dalmine (BG), in its capacity as "Data
Controller", informs you that your personal data collected for the
purpose of personnel selection (employee, collaborator, intern,
apprentice, etc.) for TECNOBODY S.P.A. will be processed in
compliance with Regulation 2016/679/EU, regarding the protection
of natural persons with regard to the processing of personal data
and the free movement of such data, as well as applicable
legislative and contractual provisions, and for the purposes and
in the manner outlined below.
The processing of your personal data, provided directly by you
(via email, in paper format, or by filling out the appropriate
form on the company’s website), or by third parties entrusted with
the selection activity (headhunting companies, specialized job
recruitment sites), is carried out by TECNOBODY S.P.A. for the
selection of potential candidates for establishing a
collaboration, in the forms and ways identified from time to time,
in compliance with the obligations arising from applicable laws.
This processing involves:
a) personal data, contact data, and information related to the
educational background (e.g., name, date and place of birth,
residence address, tax code, gender, phone number, email address,
qualifications, training courses, etc.);
b) data related to previous and current professional work
experience, foreign language proficiency, and any other
information useful for evaluating your CV, including salary
levels, etc.;
c) data obtained from public sources such as websites, newspapers,
and specialized magazines, scientific publications, or other
documents published or freely accessible, as part of the
recruitment process;
d) public data related to your profiles on professional social
networks (e.g., data contained in your public LinkedIn profile,
etc.);
e) any other data you voluntarily include in your CV or provide to
third-party recruiters;
f) data collected from third parties regarding your previous work
experience.
Among the data mentioned, there may also be "special" data as
defined by current legislation, such as data related to criminal
convictions and offenses (judicial data).
Candidates are advised not to include in their CVs or otherwise
communicate personal data that reveals racial or ethnic origin,
religious, philosophical, or other beliefs, political opinions,
party affiliations, trade union membership, or membership in
religious, philosophical, political, or trade union organizations,
as well as data related to health or sexual life (special data).
However, special categories of personal data may be processed if
one of the conditions allowing such processing under Article 9.2
of the GDPR applies, particularly health-related data such as
belonging to protected categories, if contained in the CV or any
additional documentation received.
If you decide to apply, you are free to provide personal data you
deem appropriate for the purpose. However, if the personal data
necessary for your identification (e.g., personal details,
educational background, and data necessary for evaluating your
qualifications and conditions for the job position you are
applying for) is not provided, TECNOBODY S.P.A. will not be able
to assess your application, as such data is essential for this
purpose, and your application will not be considered.
Your personal data, requested or acquired either beforehand or
during the selection activities, will be processed by the Data
Controller for the following purposes:
a) managing activities related to or instrumental for the
selection and evaluation of your CV, as well as scheduling and
managing individual or group interviews;
b) proposing your candidacy to other companies collaborating with
TECNOBODY S.P.A. Additionally, all criteria under Legislative
Decree 125/91 will be followed to guarantee non-discrimination
between genders in the selection process;
c) obtaining information about your references from previous
employers;
d) processing public information related to your profile on
professional social networks;
e) establishing or defending the rights of the Data Controller in
out-of-court and/or judicial proceedings.
For the purposes referred to in point (a), consent to the
processing of personal data contained in CVs or received is not
required, as the processing is strictly necessary to follow up on
your request and to acquire preliminary information for the
potential establishment of a contractual relationship, or to
comply with an obligation to which the Data Controller is subject
(Article 6, paragraph 1, letters b) and c) of the GDPR). Any
personal data you provide related to special categories under
Article 9 of the GDPR will be processed only when necessary and
relevant to assess your candidacy for positions related to
targeted placement, or when necessary to fulfill obligations and
exercise specific rights of the Data Controller or yourself (as
the Data Subject) concerning labor law, social security, and
social protection, as authorized by Union or Member State law or a
collective agreement (Article 9.2. b) of the GDPR), as well as
when necessary for the purposes of preventive medicine or
occupational medicine, evaluating work capacity (Article 9.2. h)
of the GDPR), and, where necessary, for the purpose referred to in
point e) (Article 9.2 f). Judicial data will be processed only in
the presence of a legal provision or when authorized by law or
regulation where necessary in relation to the job position for
which the recruitment is intended.
For purposes (b) and (c), prior consent is required, while for
purpose (d), our legitimate interest in verifying that the
provided data corresponds to what is declared in the CV or by the
candidate applies, limited to professional information.
Your data may be communicated to third parties, such as trusted
external companies operating in personnel selection, competence
assessment activities, and, if necessary, to health structures
used by TECNOBODY S.P.A. for technical and organizational reasons
in managing your candidacy.
Your data may also be communicated to professionals and companies
affiliated with or controlled by TECNOBODY S.P.A., as well as to
companies, consortia, or other legal entities in which Mr.
Alessandro Carminati is a partner, interested in establishing a
working relationship with you. These parties, companies, and
professionals will process your data as independent controllers.
Moreover, due to the coordination and management role played by
Mr. Alessandro Carminati, your data may be processed by individual
employees authorized and properly trained for necessary
organizational, administrative, financial, and accounting
activities that each of these companies may carry out for others.
Your personal data will not be subject to dissemination.
In terms of personal data protection, the candidate is invited,
under Article 33 of the European Regulation 2016/679, to report to
TECNOBODY S.P.A. any circumstances or events that may lead to a
potential "personal data breach" in order to allow for immediate
evaluation and the adoption of measures to address such an event.
Such a report can be made by sending a communication to TECNOBODY
S.P.A. at the email address: privacy@tecnobody.it
The obligation of TECNOBODY S.P.A. as the Data Controller to
communicate data to Public Authorities upon specific request
remains unchanged.
Personal data may be transferred to countries and international organizations within the European Union (EU) and the European Economic Area (EEA) and, as a rule, will not be transferred to non-EU/EEA countries (third countries). However, when necessary for the purposes indicated in this notice, data may be transferred to third countries. In such cases, to ensure an adequate level of protection for personal data, the transfer will comply with Articles 44 and subsequent of the EU Regulation 2016/679 (GDPR), or to third countries for which the European Commission has adopted adequacy decisions, based on Standard Contractual Clauses approved by the European Commission, or in application of specific derogations provided by the GDPR. For the processing of information and data that may be communicated to these entities, equivalent levels of protection adopted for the processing of employees' personal data will be required. In any case, only the data necessary to achieve the intended purposes will be communicated, and the regulatory tools provided by Chapter V of the GDPR will be applied. Further information on data transfers can be requested by emailing the Data Controller.
Your data will be collected and recorded lawfully and fairly, for
the purposes indicated above and in compliance with the
fundamental principles established by Chapter II of Regulation
2016/679/EU.
Data processing may take place through manual, electronic, or
telematic means, but always under appropriate technical and
organizational measures to ensure security and confidentiality,
particularly to reduce risks of destruction or accidental loss,
unauthorized access, or unlawful processing inconsistent with the
collection purposes.
Personal data will be processed by TECNOBODY S.P.A. for the
duration of the selection activities: for spontaneous
applications, data will be stored for 48 months and then deleted;
in the case of responding to an ongoing selection by TECNOBODY
S.P.A., the retention period will be as indicated in the
prospectus and in any case will not exceed 48 months from the
closing of the selection process; in any case, you may request
that your CV be kept for potential future needs within TECNOBODY
S.P.A. However, any further retention for the purpose of defending
rights, including third-party rights, in judicial proceedings will
be allowed for the period strictly necessary for their pursuit,
with reference to ongoing disputes or pre-litigation situations,
in accordance with the principle of data retention limitation.
Regarding the purposes mentioned in point 1 a), processing of your
data, including special data when strictly necessary as outlined
above, is mandatory for evaluating your candidacy, to assess your
skills and qualifications in relation to the needs of TECNOBODY
S.P.A., and therefore, consent to processing is not required.
However, providing personal data for purposes such as proposing
your candidacy to other companies cooperating with TECNOBODY
S.P.A., verifying references, or processing public information
from professional social networks is optional. You may freely
choose whether to grant specific consent for each of these
purposes, which you can always withdraw.
In accordance with the limitations and conditions set forth in the legislation on personal data protection concerning the exercise of data subject rights (Chapter III of Regulation 2016/679), regarding the processing covered by this notice, you, as the Data Subject, have the right to:
The Data Subject may exercise their rights regarding privacy
and personal data protection by requesting the appropriate form
from TECNOBODY S.P.A., completing it, and sending it by email to
privacy@tecnobody.it or by registered mail to the Data
Controller's office.
Best regards,
The Data Controller
TECNOBODY S.P.A.
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